Accounts Payable Coordinator – PORTLAND, OR

Company Profile: Brew Dr. Kombucha is a Portland, Oregon-based manufacturer of 100% raw, certified organic kombucha.  It is an offshoot of Townshend’s Tea Company, founded in 2006. Both brands are run by the same CEO and are co-marketed.  Brew Dr. is in its 8th year of business and is one of the nation’s leading kombucha brands in both the natural and conventional channels.

Job Title: Accounts Payable Coordinator

Purpose:  This position will be responsible for processing vendor invoices, employee expense reimbursements and company credit card expense reports

Reports to: Accounting Manager

Job Duties:

  • Route invoices to appropriate managers for approval
  • Review and verify mathematical accuracy and account coding of invoices
  • Match invoices with purchase order and receiving documents
  • Enter invoices into accounting system
  • Set invoices for payment
  • Correspond with vendors and respond to vendor inquiries
  • Research and resolve invoice discrepancies and issues
  • Review and verify mathematical accuracy, account coding, and appropriate approval for employee expense reimbursements
  • Enter employee expense reimbursements into accounting system
  • Process employee expense reimbursements for payment
  • Review and verify mathematical accuracy, account coding and appropriate approval of expense reports for company credit cards
  • Review and enter credit card expenses into accounting system
  • Request and maintain completed W-9s for all non-employee payments; track payments within accounting system
  • Maintain organized electronic and paper files
  • Assist with month-end closing as needed
  • Assist with special projects as needed
  • Support the organization through internal and external audits as needed

The Basics for the Position:

  • Knowledge of accounts payable
  • Knowledge of general accounting procedures
  • Proficiency in data entry and management
  • Excellent verbal and written communication skills.
  • High attention to detail and accuracy
  • Ability to communicate effectively with management, employees, and vendors
  • Ability to work 40 hours/week

Candidate should have:

  • 1-3 years accounts payable or general accounting experience
  • Working knowledge of relevant accounting software (QuickBooks Online, Expensify, VBO)
  • Working knowledge of Microsoft Office with proficiency in Word and Excel
  • Ability to work independently, prioritize responsibilities, meet deadlines, and work well under pressure

MISSION STATEMENT

Through the combined effort of our Teahouses, Brew Dr. Kombucha, and Thomas & Sons Distillery, Townshend’s Tea Company is dedicated to crafting unique and always-delicious tea beverages. Our commitment to authenticity and integrity is mirrored in the care we have for our people, our community and our planet.

COMMITMENT TO SUSTAINABILITY & A GREEN WORKPLACE

Working hard to use our planet’s resources more wisely and take better care of people is very important to us. It is the responsibility of the person in this role to work with colleagues and supervisors to execute on the activities of the department that contribute to fulfilling our commitment to environmental sustainability.